HR Assistant

Abou Naja Intellectual Property, a leading firm in the IP sector, is seeking a highly organized and discreet professional to fill the dual role of HR Assistant and Executive Secretary. This pivotal position requires exceptional administrative skills to support both the Human Resources department and general office management.

The ideal candidate will be a proactive, detail-oriented individual responsible for maintaining efficient HR records and providing high-level secretarial support.

Core Responsibilities and Deliverables

• HR Administration:
• Assist the HR department with day-to-day administrative tasks, including maintaining employee files, updating records, and managing documentation for visa processes.
• Support the recruitment cycle by scheduling interviews, coordinating communication with candidates, and assisting with onboarding paperwork.
• Handle confidential employee information with discretion and integrity.
• Executive Secretarial Duties:
• Provide comprehensive secretarial support, including managing calendars, scheduling meetings, drafting professional correspondence, and preparing presentations.
• Handle incoming and outgoing communications (emails, calls, mail) efficiently and professionally.
• Organize and maintain efficient filing systems (both digital and physical) for executive and administrative documents.
• Office Coordination:
• Assist with general office administrative tasks, ensuring the smooth and efficient running of the workplace.
• Coordinate logistics for internal and external meetings and events.

Mandatory Candidate Requirements (Inferred)

• Experience: Proven experience in an HR Assistant, Administrative Assistant, or Secretary role.
• Skills: Excellent organizational, time management, and multitasking abilities.
• Technical Proficiency: Strong proficiency in MS Office Suite (Word, Excel, Outlook).
• Communication: Exceptional verbal and written communication skills in English.
• Attributes: High level of professionalism, discretion, and ability to handle confidential information.